Office Manager Position Available at ROMA Heating

 

ROMA Heating, a leading HVAC services provider since 1999, is excited to announce an opportunity to join our dynamic team. Based in Greater Vancouver, BC, we pride ourselves on delivering exceptional service and are currently seeking an organized and dedicated Office Manager to help streamline our operations.

Job Description: As our Office Manager, you will play a crucial role in maintaining and enhancing our office operations. Your responsibilities will include:

  • Organizing meetings and managing company databases.
  • Scheduling and booking appointments for our technicians.
  • Ordering and maintaining stationery and IT equipment.
  • Handling correspondence, addressing complaints, and responding to queries.
  • Preparing letters, presentations, and reports.
  • Ensuring the office environment is organized and maintained.
  • Managing office supplies, equipment, and maintenance needs.
  • Handling bills, mailing, and running errands.
  • Scheduling meetings and maintaining appointment calendars.
  • Organizing the office layout and ensuring necessary repairs are completed.
  • Collaborating with HR to update and maintain office policies.
  • Managing office operations, procedures, and G&A budget with accurate and timely reporting.
  • Negotiating contracts and prices with vendors, service providers, and for office leases.
  • Assisting in the onboarding process for new hires and addressing employee queries regarding office management issues.

Requirements and Skills:

  • Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.
  • In-depth knowledge of office administration responsibilities, systems, and procedures.
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular).
  • Experience with office equipment (e.g., fax machines and printers).
  • Familiarity with email scheduling tools.
  • Excellent time management skills with the ability to multi-task and prioritize work.
  • Strong attention to detail and problem-solving skills.
  • Exceptional written and verbal communication skills.
  • Solid organizational and planning skills in a fast-paced environment.
  • A creative mind with the ability to suggest improvements.
  • High School degree; additional qualifications as an Administrative Assistant or Secretary will be a plus.
  • Full proficiency in English with excellent fluency is required.
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